National Bodies
Compliance Assessments
The National Bodies or Competent Authorities of the Member States must carry out compliance assessments to check if data and service providers are compliant with the requirements of the Delegated Regulations (EU) 2017/1926, 2015/962, No 886/2013 and No 885/2013.
Within NAPCORE compliance assessment processes for the Delegated Regulations (EU) No 885/2013, No 886/2013, 2015/962 and 2017/1926 will be harmonised. This shall lead to a common assessment of the implementation of the Delegated Regulations across Europe and allow for comparability of the assessment of international private organisations.
The necessary processes, required forms as well as quality and evaluation criteria will be discussed and harmonised in NAPCORE, where appropriate. Common strategies to address private organisations and ITS-related platforms to deliver data on the NAPs fully compliant to the Delegated Regulations will be worked out.
Declarations of compliance
In NAPCORE templates for self-declarations were drafted and approved by the Steering Committee. These self-declarations – also called declarations of compliance – have to be filled-in and signed by data and service providers that have data sets or services listed in the data categories of the Delegated Regulations and provide them on the National Access Point. The data and service providers declare compliance with the Delegated Regulations by signing the self-declaration. For each data and service provider affected by a Delegated Regulation one signed self-declaration is necessary per Delegated Regulation. For the Delegated Regulations (EU) 2015/962 and 2017/1926 more than one template is available because different roles are affected differently by the requirements of the Delegated Regulation.
The templates are linked in the table below.
Accompanying documentation
The accompanying documentation shall be provided by the data or service provider that provides data on the NAP. The information in the accompanying documentation shall support the National Body/Competent Authority in carrying out the compliance assessment. If existing organisational documents provide answers or information to requested topics, they shall be added to the Annex of the accompanying documentation. Per Delegated Regulation one template for the accompanying documentation was prepared within NAPCORE.
The templates are linked in the table below.
Compliance Assessment Forms
Additionally to the self-declarations and accompanying documentation templates, compliance assessment forms were set up. These forms shall be used by the National Body/Competent Authority as basis to carry out compliance assessment. The compliance assessment forms include the key question per article of the Delegated Regulation, the theoretical and the content assessment as well as the requirements to check the compliance.
The self-declaration templates as well as the accompanying documentation templates and the compliance assessment forms will be tested in pilot trials in Q1 and Q2 of 2023. According to the findings the templates will be updated in Q3 of 2023.
All mentioned templates are listed in the following table:
