National Bodies

What are the respective Delegated Regulations about?

Who will be assessed by the National Bodies/Competent Authorities?

Providers of data and services must submit a dataset or a description of their data (metadata) to a National Access Point (NAP) in accordance with the aforementioned Delegated Regulations. The provision of (meta)data shall be accompanied by a ‘declaration of compliance’ and ‘accompanying documentation’. The National Body or the Competent Authority can assess if data/service providers meet the requirements of the Delegated Regulations. 

What is compliance assessment?

The National Bodies or Competent Authorities of the Member States carry out compliance assessments to check if data and service providers are compliant with the requirements of the Delegated Regulations (EU) 2017/1926, 2015/962, No 886/2013 and No 885/2013. In some Member States a financial penalty can be imposed to data/service providers by the National Body/Competent Authority if data quality is not up to date. The requirements of each Delegated Regulation are listed in the compliance assessment forms set up in NAPCORE (see table below). A guideline illustrating the NAPCORE recommendations for Compliance Assessment can be found here.

What is a declaration of compliance also called self-declaration (SD-form)?

Declarations of compliance – also called self-declarations – have to be filled-in and signed by data/service providers that have data sets or services listed in the data categories of the Delegated Regulations and provide them on the National Access Point. The data/service providers declare compliance with the Delegated Regulations by signing the self-declaration. For each data/service provider affected by a Delegated Regulation one signed self-declaration is necessary per Delegated Regulation. For the Delegated Regulations (EU) 2015/962 and 2017/1926 more than one template is available because different roles are affected differently by the requirements of the Delegated Regulation. 
The National Body/Competent Authority will use these self-declarations as input in their assessment process (compliance assessment) to check if the quality of the dataset or service described is up to date and is compliant with the requirements of the Delegated Regulations. 
In NAPCORE templates for self-declarations were drafted and approved by the Steering Committee. The templates are linked in the table below.

What is accompanying documentation (AD-form)?

Accompanying documentation shall be provided by the data/service provider that provides (meta)data in accordance with the respective Delegated Regulations on the NAP. The information in the accompanying documentation shall support the National Body/Competent Authority in carrying out the compliance assessment. If existing organisational documents provide answers or information to requested topics, they shall be added to the Annex of the accompanying documentation. Per Delegated Regulation one template for the accompanying documentation was prepared within NAPCORE. The templates are linked in the table below.

What are Compliance Assessment (results) forms (CA-form)?

Compliance assessment forms shall be used by the National Body/Competent Authority as basis to carry out compliance assessment. The compliance assessment forms include the key question per article of the Delegated Regulation, the theoretical and the content assessment as well as the requirements to check the compliance. Compliance Assessment results forms shall be used by the National Body/Competent Authority during the Compliance Assessment process to indicate if the assessed organisations comply with the articles of the Delegated Regulations.
Within NAPCORE compliance assessment processes for the Delegated Regulations (EU) 2017/1926, 2015/962, No 886/2013 and No 885/2013 are harmonised. This shall lead to a common assessment across Europe and allow for comparability of the assessment of international private organisations. The self-declaration templates as well as the accompanying documentation templates and the Compliance Assessment forms were tested in pilot trials in Q1 and Q2 of 2023. According to the findings the templates were updated in Q3 of 2023. The necessary processes, required forms as well as quality and evaluation criteria will be discussed and harmonised in NAPCORE, where appropriate. Common strategies to address private organisations and ITS-related platforms to deliver data on the NAPs fully compliant to the Delegated Regulations will be worked out.

What happens after the assessment of compliance?

After a Compliance Assessment has been carried out, the National Body/Competent Authority shall describe the process, including the time needed and the obstacles that occured, in the process evaluation form. The results of the Compliance Assessment are communicated to the assessed organisations via the template “presentation of results to assessed organisations”, while the reporting process to the Member States takes place via the form “presentation of results to Member States”.

All templates mentioned in the text above are listed in the following table: